Every wedding is organized with the help of different vendors – florists, food vendors, makeup artists, photographers, DJs, wedding cake makers, bridal shops, jewelers, wedding planners, and so on. All these companies work alongside the couple to make the wedding happen. And it’s important to communicate with them in the right way and establish productive cooperation. Here you are a few important issues for the brides and grooms that will help you work in perfect tandem with a wedding vendor.
Create wedding e-mail
Wedding planners advise couples to create a special wedding e-mail that will be used only for letters regarding the future wedding – correspondence with vendors, florists, photographer, venue, guests, and more. It is much easier to track the activity and avoid missing or losing letters among spam, personal, and work messages. So, if you’re planning a big wedding, definitely get a separate e-mail address.
Also, you can organize access to this e-mail for both you and your partner. And you won’t have to forward important letters to him/her.
But probably the most important issue is that you will be able to delete this e-mail after the wedding. And no more ads and spam from vendors and wedding businesses.
Always read the contract
Yes, that’s lame. But still, you absolutely need to do it to know the conditions this particular vendor offers. If you sign the contract, you agree to all of the conditions and details listed in it. And you probably won’t be able to make big changes later. So, discuss the contradictory points and make sure everything in the contract fits your expectations.
Be honest with vendors
This means that you should be open as to what wedding budget you have, what services you want, how much you’re ready to pay for them, etc. When communicating with vendors, talk about a specific amount of money and try to give as many specifics, in general, as possible. Don’t mislead and cheat because it won’t help you build trust with the vendor and you’ll gain nothing from it. If you have a limited wedding budget, be honest about it so that vendors could make you the right offer or give you a useful piece of advice. Even if the vendor doesn’t want to work with you because of a small budget, that’s fine – just get another vendor! And the sooner, the better. There are companies out there for any budget and any needs, don’t waste your time on vendors you can’t afford.
Respect the vendor
It means that you’re working with the living people, remember that. If the vendor has certain business hours, contact them only during this time. You hired them but you don’t own these people and you can’t demand that they left all the other clients and dedicated you all their time. They have days off (by the way, often, vendors work on weekends, so they might have unusual weekday hours), and you should respect their schedule.
Also, normally, wedding businesses have an e-mail response time around 24-48 hours, but if they take more time, that’s fine. Don’t forgo them just because you have to wait a day or two longer. We’re only humans, so try to be a little more flexible in this matter. Of course, if the company responses in two weeks, that’s unprofessional, all right.
When you’re communicating with a vendor, always try to be as brief, precise, and down to business as possible. All the personal opinions and info that doesn’t concern your wedding should be minimal. That way, your conversations will be more productive and you’ll get the service faster and more effectively.
It’s ok to fire vendors
If a company you work with can’t cope with your needs or you’re unhappy and stressed because of their unprofessionalism, don’t be afraid to fire them. Of course, it doesn’t mean that because of any small issue, you’re free to fire everyone around. But you don’t have to work with vendors that don’t do the job well.
But before making this serious step, try to discuss the matter with the vendor. Explain what exactly you don’t like and be specific. Maybe the vendor just doesn’t understand your expectations or sees your cooperation differently. Or maybe you’re panicking too much because the date of your wedding is approaching fast. But if the company really can’t do the job right, don’t wait till it ruins your wedding – fire them.
Trust your vendor
And the last thing – trust your vendor to do their job. If you’ve picked this particular person or company, let them work. They’re professionals, they can make their own decisions, and they can even give you a piece of advice if need be. Try not to check every tiny detail because you’ll just distract them and be in the way. Instead, delegate responsibilities and keep calm. It’ll be easier for both of you.